If you've been planning your wedding for a while, you've probably had friends and family members utter the immortal words, "If there's anything I can do, just let me know..." Our instincts often tell us to do everything by ourselves, but there's really no need when we have a circle of pals offering to help. In our experience, delegation is key to having a relaxed wedding day! That's why, today, we're bringing you a handy list of 19 wedding tasks that you can assign to willing wedding helpers! We've specifically focused on simple jobs that don't require much experience, so you can hand them over regardless of who's offering!
1. Wedding Transport
If a friend or family member owns a car you love, you can ask them to drive you to the ceremony - this is a great way to cram in a bit of extra quality time with someone special. If you're hiring transport on the day, either for yourself or your guests, the task of arranging it is also easily handed over to a pal.
2. Airport Pick Up
If you've got lots of guests coming from abroad, ask a friend or family member to pick them up from the airport for you and bring them to their accommodation or your wedding venue. This is a simple job, but so helpful - simply put the relevant people in contact with each other and forget about it!
3. Collection Of Flowers, Wedding Dress, Dry Cleaning and Other Items
This is not the most exciting job, it has to be said, but having someone trustworthy to collect important items for you is invaluable in the run up to the wedding, and on the day itself. Just make sure to let your suppliers know who'll be picking the item up, and when.
4. Make Up & Hair
If a friend or relative is a beauty expert, there are a few ways to get them involved in your wedding. You're probably going to be hiring a professional wedding makeup artist and hairstylist for the big day (you'll be looking at the photos forever, remember, so it's important to get it right!) but they might like to help with pre-wedding manicures, flower girl hair styling on the day, touch ups, or hair and makeup for your second-day celebrations.
5. Perform At The Ceremony
If you're lucky enough to have a musically-talented friend or family member, having them perform at your ceremony can be really special. Of course, if you have a specific song or style in mind, we advise hiring a professional ceremony musician, but your pal can still contribute their musical skills elsewhere! For example, you could ask them to lead a Day Two trad session or late-night singalong!
6. Ceremony Readings
This is something that any willing person can do, and is a particularly good way to get younger guests involved. Simply choose a ceremony reading for them and your work is done!
7. Looking After Flower Girls and Page Boys
If you're having flower girls and/or page boys on the day, it's worth asking a friend or family member who's good with kids to keep an eye on them during the ceremony. This might involve rounding them up for their big entrance, keeping them quiet during the ceremony or entertaining them while photos are being taken.
8. Going Unplugged
If you want to have an unplugged wedding, you can ask a friend or family member to remind guests of this just before the ceremony. Even if you've printed it on the invitations and on signage, guests can sometimes get so excited in the moment that they completely forget!
9. Confetti Throwing
This is a really fun job! You can either source the confetti yourself and ask your volunteer to pass them out to guests just before the big moment, or ask them to arrange the whole thing, getting creative with a confetti bar if they're really enthusiastic! If you go for the latter option, just make sure to alert them to any rules your ceremony venue has set in relation to confetti.
10. Handling On-The-Day Payments
Many suppliers will need to be paid on the day, but to minimise stress, you should ask a trusted friend to make the relevant payments. Simply prepare the payments in clearly-labelled envelopes and hand them over to your pal. It's also a good idea to let the supplier know who'll be handling their payment.
11. Moving Flowers and Décor from Ceremony to Reception
If you're reusing your ceremony décor and flowers for your reception, you'll need some willing pals to help you move them! This is another job that almost anyone can take care of.
12. Baking Sweet Treats
If you've got high hopes for your wedding cake, it's essential that you hire a professional - even the best home bakers struggle when it comes to transporting the cake and keeping it looking and tasting fresh! If you're having a cake table and asking multiple guests to bring sweet treats, however, there's less pressure. Don't forget to assign a friend to get the table in order, too - they should receive the cakes from the guests, label the bakes, and liase with the venue to refrigerate anything that requires it. Get more tips for planning a DIY dessert table here.
13. Your Own Personal DJ
You may be hiring a DJ to keep the dancefloor full, but there are plenty of other ways volunteers can contribute their DJing skills to your big day. Ask them to create a bespoke wedding morning playlist, drinks reception playlist or dinner music playlist, or to DJ the Day Two festivities!
14. Making Miles of Bunting
Bunting is such a quick way to add colour and atmosphere to a space, and although it's fun to make your own, it can take a while! If you rope in a few friends, the experience will be quicker and more fun. This goes for lots of other DIY décor items, too.
15. Collecting Décor
Need jam jars, gin bottles, antique candle holders or other items to dress your dining tables with? Ask friends to save any they have, and you'll have your supply in no time. Crowdsourcing your décor can be more trouble than it's worth, though, so if you are planning on doing this, make sure to appoint a friend to collect and return them, keeping track of who provided what!
16. Creating a DIY Cake Topper
If your friend is crafty, why not ask them to create a bespoke cake topper? This can be as simple or as elaborate as they like, and there are lots of helpful tutorials online (including this one!)
17. Decking Your Venue Out in Fairy Lights
To effectively use festoon or fairy lights in your space, you need quite a lot of them, particularly if you're working with large spaces. People generally have a few sets in their house, so it's possible to borrow rather than buy. Again, delegate the job of arranging this if you can - untangling hundreds of fairy lights is the last thing you want to be doing the day after the wedding!
18. Instant Photo Guestbook
If one of your friends is particularly confident, why not give them the task of capturing each guest on a Polaroid-style pic? Simply source an Instax camera and film, and you're done. It's a good idea to give them a box or an album, too, to keep the photos safe!
19. Moral Support
This is perhaps the most important job of all. Coming up to the wedding, you'll naturally be feeling a little anxious, so book a few nice dates with pals who are guaranteed to make you laugh and keep your spirits up. These might even end up being some of your favourite memories from the engagement!
One Last Word of Advice:
When you're doling out the wedding tasks, it's a good idea to create a spreadsheet listing who's doing what. You'll be surprised how easy it is to forget these things when you're in the throes of planning! Oh, and you'll find more ideas in our podcast episode about how to get your friends involved in your big day!
Worried you've missed something? Have a look through our ultimate wedding checklist post!